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Students

Maintain the active learner register: admit, filter, import/export, guardians, alumni, and departed learners.

Who can use this​

  • ADMIN

Path​

/admin/students

Dependencies​

  • Classes and streams exist (Classes).
  • Prefer Admit student over inventing admission numbers offline.
  • After admit, register learner subjects before expecting report cards.

Screenshot​

Students desktop

Students mobile

Steps​

  1. Open Students at /admin/students as ADMIN.

Students step 1 desktop Desktop - focus for step 1 Students step 1 mobile Mobile - focus for step 1

  1. Use class, stream, and status filters plus Configure columns so the list matches office work.

Students step 2 desktop Desktop - focus for step 2 Students step 2 mobile Mobile - focus for step 2

  1. Click Admit student to open the admit wizard (or go to Secretary New admission).

Students step 3 desktop Desktop - focus for step 3 Students step 3 mobile Mobile - focus for step 3

  1. Open a learner row for guardians, subjects, house, move, or portal credentials.

Students step 4 desktop Desktop - focus for step 4 Students step 4 mobile Mobile - focus for step 4

  1. Use toolbar links Guardians, Learner subjects, Houses, and House allocation for bulk follow-up.

Students step 5 desktop Desktop - focus for step 5 Students step 5 mobile Mobile - focus for step 5

  1. Use Import learners only after Download template; export with Export CSV, Export Excel, or Export PDF.

Students step 6 desktop Desktop - focus for step 6 Students step 6 mobile Mobile - focus for step 6

  1. Switch to Alumni or Departed learners when following leavers - do not delete active rows casually.

Students step 7 desktop Desktop - focus for step 7 Students step 7 mobile Mobile - focus for step 7

Fields and actions​

  • Search; class / stream / status filters
  • Configure columns
  • Admit student
  • Guardians / Learner subjects / Houses / House allocation
  • Alumni / Departed learners
  • Import learners / Download template
  • Export CSV / Export Excel / Export PDF
  • Row: view, edit, move, credentials

Common mistakes​

  • Empty report cards when learner subjects were never registered
  • Moving a learner without updating class filters afterward
  • Import without downloading the template first
  • Treating Alumni as active for fees or attendance
  • Confusing admission number with portal User ID