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Receipts

History of issued payment receipts. Open a row to verify amount, allocations, and reprint for parents or auditors.

Who can use this​

  • FINANCE
  • ADMIN

Path​

/finance/payments/receipts

Dependencies​

  • At least one payment must already be posted from Record Payment.
  • Receipt serials (for example RCP-… / RCPT-…) are assigned at post time - do not invent numbers offline.

Screenshot​

Receipts desktop

Receipts mobile

Steps​

  1. Open Receipts at /finance/payments/receipts as FINANCE.
  2. Search or filter by student name / class; use Configure columns if Serial, Paid at, or Method are hidden.
  3. Select a receipt row to open details: student, amount (USh), method, allocations to invoices, notes, and online source when Pesapal paid.
  4. Reprint from the detail view when a parent needs a copy - read the serial aloud with them first.
  5. If the list is empty, record a payment first; do not treat an empty receipts list as a generate problem.

Fields and actions​

  • Search / Filters / Configure columns
  • Serial, Issued / Paid at, Student, Class, Amount, Method, Allocations
  • Row detail: print / verify stamp and signature areas
  • Filter by student name / Filter by class

Common mistakes​

  • Reprinting the wrong serial after sorting by date
  • Expecting receipts before any payment was posted
  • Treating reversed payments as still valid cash evidence without checking reversals
  • Ignoring allocation lines when a parent disputes which invoice was cleared