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From marks to report cards

Configure exams, enter and publish marks, generate report cards, print or release them, then let students and parents view results.

Steps​

  1. Register learner subjects - Learner subjects
    • Select class/stream and tick subjects per learner before any marks run.
    • Tip: empty subject registrations are the #1 cause of empty report cards.

Learner subjects desktop

Learner subjects mobile

  1. Configure exams - Exams & marks
    • On Exams, create or Edit the exam (class, type, max marks), save, then leave unpublished until sheets are ready.
    • Tip: use Create AOI exam when that workflow applies. Wrong max marks break grade totals later.

Exams & marks desktop

Exams & marks mobile

  1. Enter marks - Marks & exams (or Admin Marks Entry)
    • Filter class, stream, subject, and exam; use Enter marks online or template download/upload.
    • Click Save changes.
    • Tip: AOI is out of 20; report card T1 scales it. Unpublished marks never appear on cards.

Marks & exams desktop

Marks & exams mobile

  1. Publish marks (Admin on Exams & marks)

    • Select the exam → Publish only after all teachers finished.
    • Tip: class performance and merit views are misleading until publish completes.

  2. Generate report cards - Admin Report cards (Interaction Fidelity path) or teacher Report cards

    • From Reports & printouts open the Report cards card, or go to /admin/report-cards.
    • Open Academic year, pick the year (example seed 2025/2026), open Term, then Generate report cards and finish the wizard.
    • Tip: the exam dropdown is preview-only; cards average the term. Missing photos use gender placeholders.

Printouts Report cards card

Report cards generate CTA desktop

Report cards generate CTA mobile

Academic year option desktop

Academic year option mobile

  1. Print / release - same Report cards screen (Print selected)
    • Print selected cards or Print report cards - choose whether to sign every page with your profile e-signature - then Release term to students (teachers: for their class).
    • Tip: printing before release confuses parents who expect the portal to match paper.

Print selected report cards desktop

Print selected report cards mobile

  1. Student and parent view
    • Student opens My Report; parent opens Results.
    • Tip: if the portal is blank, re-check publish, release, and year/term - not the print dialog.

My Report desktop

My Report mobile

Results desktop

Results mobile

Role handoff​

Teachers enter marks and may generate, print, and release report cards for their assigned classes. Admin can still run school-wide generate/print/release. Student/Parent only view published, released results.

Common mistakes​

  • Empty cards when learner subjects were never registered
  • Expecting unpublished marks on the card
  • Missing photo/gender placeholder surprises at print time
  • Generating before all teachers finished
  • Printing before term release
  • Treating the exam scores preview as the full term card