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Visitor and gate log

Log visitors at the office, record gate movements, and keep school events scheduled separately with a clear audience.

Steps​

  1. Visitors - Visitors
    • Register the visitor (name, purpose, host, time in).
    • Tip: always capture time in. Incomplete visitor rows fail audits.

Visitors desktop

Visitors mobile

  1. Mark departure

    • When the visitor leaves, mark time out on the same record.
    • Tip: visitors still marked "in" after leaving is the classic gate mistake.

  2. Gate & Office - Gate & Office

    • Log learner/staff/vehicle movements as your school policy requires.
    • Tip: gate logs are operational; do not substitute them for visitor records when a guest is on campus.

Gate & Office desktop

Gate & Office mobile

  1. Events - School Events
    • Schedule events with date and audience when the visit is part of a larger programme.
    • Tip: an event without audience reaches nobody. Announcements for the same event belong under Communication.

School Events desktop

School Events mobile

Role handoff​

Secretary runs Visitors, Gate & Office, and School Events. Admin may oversee. Teachers are hosts, not the system of record for gate logs.

Common mistakes​

  • Visitor still marked in after leaving
  • Event without audience
  • Logging a guest only on Gate and skipping Visitors
  • Mixing SMS announcements into the gate screen