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Printouts and documents

Produce class lists, directories, scoresheets, and official letters from printout hubs and document templates.

Who does what​

RoleResponsibility
ADMINReports & printouts, Document templates, class lists, teacher directory, scoresheets
SECRETARYSecretary Printouts and Documents
TEACHERTeacher Reports & printouts for class-scoped lists

End-to-end​

  1. Open the role Reports & printouts / Printouts hub
  2. Choose the list or letter template
  3. Set class/term/stream filters
  4. Print or export PDF
  5. For letters, confirm Branding and template fields first under Document templates

Screens​

ScreenRolesId
Reports & printoutsADMINadminPrintouts
Document templatesADMINadminDocuments
Class ListsADMIN, SECRETARYadminClassListPrint
Teacher Directory PrintADMINadminTeacherDirectoryPrint
Reports & printoutsTEACHER, ADMINteacherReports
DocumentsSECRETARY, ADMINsecretaryDocuments
PrintoutsSECRETARY, ADMINsecretaryPrintouts

Common mistakes​

  • Empty list when the class/term/stream filter is wrong
  • Letter templates missing school branding
  • Printing Alumni/Departed when you meant the active register
  • Expecting report cards from printout hubs (use Report cards instead)